ABOUT MJ QUINN

MJ Quinn Integrated Services Ltd is a UK-based company specialising in delivering end-to-end infrastructure services across multiple industries, including telecommunications, utilities, and mechanical and electrical engineering. Established with a commitment to quality and innovation, MJ Quinn provides tailored solutions that integrate design, installation, maintenance, and project management. The company partners with leading organisations to execute complex projects, leveraging cutting-edge technology and a skilled workforce to ensure efficient and reliable service delivery. MJ Quinn’s customer-focused approach and dedication to sustainability have solidified its reputation as a trusted provider in the infrastructure services sector.

DEPARTMENT OVERVIEW

MJ Quinn is a leading UK-based infrastructure services provider working across telecommunications, utilities, and mechanical & electrical engineering. As we continue to expand, our Recruitment Department plays a vital role in securing skilled talent and ensuring smooth onboarding for both employees and subcontractors.

We are now looking for a proactive, organised, and detail-driven Recruitment Administrator to join our team. This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to build a career within recruitment.

JOB OBJECTIVE

To provide efficient, accurate, and professional administrative support to the Recruitment team by coordinating the full recruitment process, managing candidate and subcontractor documentation, and ensuring all compliance requirements are met. This role aims to deliver a smooth, positive experience for candidates, subcontractors, while maintaining high standards of organisation, communication, and regulatory compliance throughout the lifecycle.

KEY ROLES AND RESPONSIBILITIES

Candidate & Subcontractor Management

• Schedule Suitability questionnaire calls.
• Act as the first point of contact for candidate and subcontractor queries.
• Maintain accurate records within files.
• Review eligibility documents for both employees and subcontractors.

SUBCONTRACTOR PAPERWORK & COMPLIANCE

Collect, verify, and maintain all subcontractor paperwork, including:

• Legal Right-to-work documentation
• Adobe new starter and contract packs
• Driving licences and driver information
• Health and safety certifications
• Liaise with subcontractor onboarding team to obtain missing or updated documents.
• Send and verify Disclosure barring services.

ONBOARDING SUPPORT

• Issue New starter pack, contracts, and new starter packs.
• Coordinate start dates and onboarding schedules for employees and subcontractors.
• Ensure all recruitment and compliance checks are completed before engagement begins.

GENERAL ADMINISTRATION

• Maintain recruitment and compliance trackers.
• Produce weekly/monthly recruitment and compliance reports.
• Support Recruitment teams with administrative tasks as needed.

PERSON SPECIFICAITON

• Professional and approachable.
• Strong problem-solving skills with a proactive approach.
• Able to maintain confidentiality when handling sensitive information.
• Works well in a fast-paced environment and adapts to changing priorities.

TERMS AND CONDITIONS

Working Conditions Details

DIVERSITY STATEMENT

MJ Quinn is committed to promoting an environment that values diversity. All staff are responsible for ensuring that all employees, customers, suppliers, and visitors are treated equally and fairly and not discriminated against on the grounds of age, disability, gender reassignment, marriage & civil partnerships, pregnancy & Maternity, race, religion or belief, sex, or sexual orientation.

MJ Quinn welcomes applications from a diverse range of candidates regardless of their background, disability or gender and is committed to creating a workforce as diverse as the communities we serve.